Rates and Information

WM2026 Rates & Information

WM2026 Exhibit Booth Floorplan

PDM Sponsorship Opportunity

Sept 6-9: Program Development Meeting for Program Advisory Committee (PAC) – please
let me know if you are interested in a sponsorship opportunity for this meeting!
mpalmer@wmsym.org

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The links on this page are intended to help you prepare for your Exhibit Space at the conference.

EXHIBIT HALL HOURS:

Exhibitor Setup:
20×20 and larger booths ONLY – Friday, March 6: 1:00PM – 5:00PM
Saturday, March 7, 8:00 AM – 3:00 PM This is the main setup day; all crates must be emptied during this period. Crates will be removed from the exhibit hall floor following this period.
Sunday, March 8: 8:00 AM – 2:00 PM. Hand-carry only set up permitted during this period.

Exhibit Hours:
Sunday, March 8: 5:00 PM – 8:00 PM
Monday, March 9: 9:30 AM – 6:30 PM
Tuesday, March 10: 9:30 AM – 6:30 PM
Wednesday, March 11: 9:30 AM – 4:00 PM

The Exhibit Hall will open one hour prior to the official hall opening time (8:30 AM) exclusively for exhibitors to prepare and get ready for the day, via the main entrance doors only.

Tear down:
Wednesday evening for all exhibitors, March 11: 4:00 PM – 9:00 PM.
Thursday, March 12: 8:00 PM – 12:00 PM continued for 20×20 and larger ONLY.
Early teardown will not be permitted. Any organization that begins packing or dismantling a booth before 4:00 PM local time, will be assessed a $1,000.00 penalty and may be denied discounted pricing and priority placement at future events.

Deadlines:

IMPORTANT DEADLINES FOR RETURNING EXHIBITORS:
Tuesday, July 1, 2025
| WM2026 Exhibit Booth Rates published on WM website
Tuesday, July 1, 2025 | Reservations Open for Returning Exhibitors
Thursday, July 10, 2025 | Response Deadline to secure same location or request alternate size/location
Tuesday, July 15, 2025 | Invoice and confirmation sent for 2026 space selection
Friday, August 15, 2025 | Deposits are due upon receipt of invoice. Returning exhibitors 50% booth deposit due to secure the discount.
Wednesday, August 20, 2025 | Floorplan opens for paid, returning Exhibitors who requested new location
Friday, August 27, 2025 | Deadline to return the top 5 choices for a new location from returning exhibitors
Monday, September 15, 2025 | Assignments communicated to returning Exhibitors who requested new location

IMPORTANT WM2026 DEADLINES FOR YOUR CALENDAR:
November, 2025
| Exhibitor Kits sent out from Shepard Exposition Services
Wednesday, December 31, 2025 | Advertising Deadline, Final booth payment due, Signed Terms and Conditions Due through the Exhibitor Portal, Copy of Exhibitor Certificate of Insurance due. Requirements are item #19 in the Terms & Conditions Document, Company Logo and Description for Program and App, Artwork Submission Deadline
Friday, January 9, 2026 | Booth design plans are due
Monday, January 12, 2026 | Final sponsorship payment due (Access the Exhibitor Portal to pay by credit card or mail a check to PO Box 27646, Tempe AZ 85285-7646.)
Monday, January 26, 2026 | Bag stuffing Inserts must be received by the WM Registration bag stuffing agency to be included in registration bags.
Friday, February 13, 2026 | Deadline to order LeadR for attendee badge scanning

Please contact mpalmer@wmsym.org with questions.

WM Symposia 2019