WM2026 Rates & Information
Don’t Miss the Largest Exhibition in the Industry!
WM2026 will be the 52nd annual Waste Management Conference. This is the premier international conference concerning the safe and secure management of radioactive wastes arising from nuclear operations, facility decommissioning, and environmental remediation, as well as storage, transportation and disposal, and associated activities. Don’t miss the opportunity to exchange ideas, technical information and solutions with 3,000 nuclear waste industry delegates from more than 30 countries
This conference is attended by decision makers, project managers and procurement specialists representing the government and private organizations undertaking the global tasks of radioactive waste management, decommissioning and site remediation. Exhibit at WM2026 to ensure you get in front of industry leaders.
Don’t miss the opportunity to engage with attendees as they participate in the activities taking place on the WM2026 Show Floor:
• Networking
• Product Demonstrations
• Business Discussions centered around work stations
• Charging stations
• Student poster competition
• Evening Networking Receptions with food and drink
We look forward to helping you exhibit at the premier international conference for the management of radioactive material and related topics. Returning exhibitor reservations are now open. New exhibitor reservations will open in late September 2025. Visit the Exhibit Information tab to view the WM2026 floor plan and contact Maurya Palmer, mpalmer@wmsym.org, to reserve your booth today!
The WM Symposia conference and Exhibit Hall provide a unique platform to showcase your company to thousands of radwaste management professionals. As the world’s largest annual conference on radioactive waste management, WM2026 will host over 3,000 attendees and 180 exhibitors from 30 countries, creating unparalleled exposure and collaboration opportunities.
WM2026 Exhibitor Booth Rates
| Booth Size | Standard Exhibitor Rate | Included Registrations |
|---|---|---|
| 10′ x 10′ | $5,800 | 2 Exhibit Hall |
| 10′ x 20′ | $10,150 | 3 Exhibit Hall |
| 10′ x 30′ | $14,750 | 4 Exhibit Hall |
| 20′ x 20′ | $16,750 | 1 Full Technical & 3 Exhibit Hall |
| 20′ x 30′ | $18,450 | 1 Full Technical & 4 Exhibit Hall |
| 20′ x 40′ | $21,100 | 1 Full Technical & 4 Exhibit Hall |
| 20′ x 60′ | $23,625 | 1 Full Technical & 5 Exhibit Hall |
| 30′ x 30′ | $23,750 | 1 Full Technical & 5 Exhibit Hall |
| 30′ x 40′ | $26,100 | 1 Full Technical & 5 Exhibit Hall |
| 40′ x 40′ | $30,500 | 1 Full Technical & 6 Exhibit Hall |
| *Small Business Table Top | $1,725 | 1 Exhibit Hall |
| *Small Business 10′ x 10′ | $3,900 | 1 Exhibit Hall |
~$5M or less in annual revenue by the company’s FY (each year, not average as is the case with SBA)
~25 employees or less (each year, not average)
~In business 5 years or less
~Not affiliated with a Medium or Large Business, Alaska Native Corporation (ANC), or other large association.
WM2026 Exhibit Booth Floorplan
Resign for WM2026 will open July 1, 2025! Be on the lookout for an email from Maurya Palmer.
If you’re already an exhibitor, be sure to visit our Exhibitor Resources tab for helpful information as you prepare for the conference.
Terms & Conditions
WM Terms & Conditions and a current copy of your Certificate of Insurance are required as part of your participation in WM2026. These will be available on the Exhibitor Registration Portal for download, signature, and upload to the Portal for return. They are located under the Registration tab. You will not be able to register with your included passes until these requirements are met.
Exhibitor Cancellation Policy
Exhibit Booth Cancellations made before December 31, 2025, will receive a full refund, subject to a 5% processing fee on the amount received.
Important Exhibitor Details:
- Booth furniture and carpet (required) are not included and must be ordered separately by the Exhibitor.
- Attendee registration(s) are included, based on booth size, and must be assigned to attendees via the Exhibitor Portal by December 31, 2025. Requirements to use the registrations apply
- Booths include: (1) 500-watt power hookup or (2) if larger than a 10×10, an exhibitor identification sign, (1) waste basket, one-time vacuum prior to show opening and daily trash service.
- Small Business Pavilion exhibit space is located within the Small Business Pavilion in the Expo Hall and are only available to qualified small businesses. Please view the qualifications on the bottom of the WM2026 Exhibitor Booth Rates document.
All booths over 400 Sq. Ft. are required to submit a booth design to show management. Email the booth design to mpalmer@wmsym.org.
PDM Sponsorship Opportunity
Sept 6-9: Program Development Meeting for Program Advisory Committee (PAC) – please
let me know if you are interested in a sponsorship opportunity for this meeting!
mpalmer@wmsym.org
~~~
We offer five sponsorship levels, each designed to maximize visibility and engagement within the community. Details on each level will be outlined in our Sponsorship Opportunities Brochure.
Your support helps us achieve our mission of delivering critical education and information on global radioactive waste management. We are grateful for the contributions of our sponsors and look forward to welcoming new partners for 2026.
Thank you for considering WM Symposia as part of your 2026 plans. We hope to work together to provide valuable
2026 Sponsorship Opportunities will be available soon!
Once you’ve selected your sponsorship level and chosen one of the available opportunities within that level, please email mpalmer@wmsym.org to reserve your choice.
A 50% deposit will be required upon reservation to secure the opportunity, and the final balance will be due by January 12, 2026.
Sponsor Cancellation Policy
No refunds after sponsor commitment are made.
WM Symposia (WM) offers a variety of ways to make your brand more visible through advertising. The breadth of this conference allows your marketing efforts to extend beyond borders, providing exposure to new markets. Purchase your advertising package by emailing Maurya Palmer, mpalmer@wmsym.org prior to WM2026 registration opening, or by clicking here to log in after September 29, 2025, and order online (artwork must be submitted by December 31, 2025).
Registration Bag Inserts are included in the registration bag given to attendees and produced by the Exhibitor/Sponsor. Inserts must be mailed to the WM Registration bag stuffing agency to be received by January 23, 2026. Quantity and address will be confirmed upon sign-up. * Failure to provide the insert to the stuffing agency by the due date will result in an item not being placed into the Registration bag. Inserts received after January 23, 2026, will not be placed into the registration bags. No Exceptions can be made to this. Accommodation will be made to place the items on a table next to the registration bag. Inserts may also be a tangible item, such as lip balm, hand cream, travel cords, etc.
| Investment: | |
| Maximum printed Registration insert size: 8.5” W x 11H” | $1,950 |
Printed Program is one of the key resources for attendees during WM2026. The program is distributed at registration and posted on the WM website. Ads are black and white, high-resolution JPG or PDF and 100% to size. All ads must be received by December 31, 2025. Please email mpalmer@wmsym.org
| Investment: | |
| Full Page Black & White Ad: 7.5” W x 10”H | $1,900 |
| Half Page Black & White Ad: 7.5” W x 4.5”H | $1,050 |
| Quarter Page Black & White Ad: 3.5” W x 4.5”H (vertical) | $725 |
| Business Card Black & White Ad: 3.5W” x 2”H (Horizontal) | $425 |
Carpet Sticker is an 18” round floor cling with your company logo and booth number. Stickers will be placed throughout the exhibit hall – not exclusively at the entrance of the hall. Logo should be VECTOR file, 100% to size, in CMYK color. Logo Artwork is due by December 31, 2025. Please email to: mpalmer@wmsym.org
| Investment: | |
| 3 Carpet Stickers | $475 |
Booth Extender floor stickers are a 4’T x 6’ W floor sticker placed in front on your booth on the aisle carpet. Artwork should be VECTOR file, 100% to size, in CMYK color. Artwork is due by December 31, 2025. Please email to: mpalmer@wmsym.org
| Size: | Investment: |
| 4’T x 6’ W Booth Extender floor sticker | $600 |
Custom logo Carpet is a 10’ x 10’ carpet with your colored company logo, placed on standard Black or White carpet color. Carpets will be placed in one of the main aisles of the exhibit hall. Logo should be VECTOR file, 100% to size, in CMYK color. Logo Artwork is due when reserving. Please email to: mpalmer@wmsym.org and include your carpet color choice of black or white
| Investment: | |
| Custom Logo Carpet | $1600 |
Table Cling ads are installed on the round tables placed around exhibit hall used by conference attendees. Artwork should be VECTOR file, 100% to size, in CMYK color. Artwork is due by December 31, 2025. Please email to: mpalmer@wmsym.org
| Size: | Investment: |
| Round Diameter of 36” Round (package of 3) | $1,050 |
Column Wraps are installed on the columns inside of the exhibit hall. (14’T and (9’-6’) circumference) Artwork should be VECTOR file, 100% to size, in CMYK color. Artwork is due by December 31, 2025. Please email to: mpalmer@wmsym.org
| Size: | Investment: |
| Column Wrap 14’ T, 9’6” circumference | $1,595 |
Billboard Ad is a free-standing double-sided Meter Board Sign (39” W by 84” H) that is with a cardboard base covering the bottom 6” of the sign. Your ad will be displayed within the Exhibit Hall. Show Management to determine placement of the Billboard ads on site. Artwork should be VECTOR file, 100% to size, in CMYK color. Artwork is due by December 31, 2025. Please email to: mpalmer@wmsym.org
| Investment: | |
| Billboard Ad 39” W by 84” H | $500 |
Mobile App banner ads are shown at the bottom of the WM2026 mobile app screens and link to your website. Mobile app footer banner ads must be PNG and 72 dpi. Artwork is due by December 31, 2025. Please email to: mpalmer@wmsym.org
| Size: | Investment: |
| 1200 pixels wide x 180 pixels high | $500 |
Mobile App push notification sent out via the mobile app in live time to advertise a special happening in your booth, such as a wine or whiskey tasting, or prize drawing. Notification would include your booth number to aid in driving traffic to your booth. Push notification to be 50 words or less. Copy must be approved by Show Management. Ad copy / artwork is due by December 31, 2025. Please email to: mpalmer@wmsym.org
| Investment: | |
| Push Notification (each) | $275 |
All Advertisement Artwork is Due Before December 31, 2025
ARTWORK SPECIFICATIONS
We want your advertisement to look the very best, please ensure you follow the size and file requirements.
- Printed program ads must be high resolution JPG or PDF and 100% to size. All other art should be
VECTOR file, 100% to size, in CMYK color. - Files obtained from the internet or artwork created in MS Office applications (Word, Excel, PowerPoint,
etc.) are not suitable for high quality output and cannot be used. - If the artwork submitted needs alterations such as enlargement, reduction, or formatting changes, a
minimum $75 fee will be charged. - WM reserves the right to reject any advertisement not considered suitable for publication.
- All artwork is due before December 31, 2025.
- Please email artwork to: mpalmer@wmsym.org
The links on this page are intended to help you prepare for your Exhibit Space at the conference.
EXHIBIT HALL HOURS:
Exhibitor Setup:
20×20 and larger booths ONLY – Friday, March 6: 1:00PM – 5:00PM
Saturday, March 7, 8:00 AM – 3:00 PM This is the main setup day; all crates must be emptied during this period. Crates will be removed from the exhibit hall floor following this period.
Sunday, March 8: 8:00 AM – 2:00 PM. Hand-carry only set up permitted during this period.
Exhibit Hours:
Sunday, March 8: 5:00 PM – 8:00 PM
Monday, March 9: 9:30 AM – 6:30 PM
Tuesday, March 10: 9:30 AM – 6:30 PM
Wednesday, March 11: 9:30 AM – 4:00 PM
The Exhibit Hall will open one hour prior to the official hall opening time (8:30 AM) exclusively for exhibitors to prepare and get ready for the day, via the main entrance doors only.
Tear down:
Wednesday evening for all exhibitors, March 11: 4:00 PM – 9:00 PM.
Thursday, March 12: 8:00 PM – 12:00 PM continued for 20×20 and larger ONLY.
Early teardown will not be permitted. Any organization that begins packing or dismantling a booth before 4:00 PM local time, will be assessed a $1,000.00 penalty and may be denied discounted pricing and priority placement at future events.
Deadlines:
IMPORTANT DEADLINES FOR RETURNING EXHIBITORS:
Tuesday, July 1, 2025 | WM2026 Exhibit Booth Rates published on WM website
Tuesday, July 1, 2025 | Reservations Open for Returning Exhibitors
Thursday, July 10, 2025 | Response Deadline to secure same location or request alternate size/location
Tuesday, July 15, 2025 | Invoice and confirmation sent for 2026 space selection
Friday, August 15, 2025 | Deposits are due upon receipt of invoice. Returning exhibitors 50% booth deposit due to secure the discount.
Wednesday, August 20, 2025 | Floorplan opens for paid, returning Exhibitors who requested new location
Friday, August 27, 2025 | Deadline to return the top 5 choices for a new location from returning exhibitors
Monday, September 15, 2025 | Assignments communicated to returning Exhibitors who requested new location
IMPORTANT WM2026 DEADLINES FOR YOUR CALENDAR:
Monday, September 22, 2025 | General Booth Sales OPEN for WM2026
November, 2025 | Exhibitor Kits sent out from Shepard Exposition Services
Wednesday, December 31, 2025 | Advertising Deadline, Final booth payment due, Signed Terms and Conditions Due through the Exhibitor Portal, Copy of Exhibitor Certificate of Insurance due. Requirements are item #19 in the Terms & Conditions Document, Company Logo and Description for Program and App, Artwork Submission Deadline
Friday, January 9, 2026 | Booth design plans are due
Monday, January 12, 2026 | Final sponsorship payment due (Access the Exhibitor Portal to pay by credit card or mail a check to PO Box 27646, Tempe AZ 85285-7646.)
Friday, January 23, 2026 | Bag stuffing Inserts must be received by the WM Registration bag stuffing agency to be included in registration bags.
Friday, February 13, 2026 | Deadline to order LeadR for attendee badge scanning
Please contact mpalmer@wmsym.org with questions.