WM2025 Rates & Information
Don’t Miss the Largest Exhibition in the Industry!
WM2026 will be the 52nd annual Waste Management Conference. This is the premier international conference concerning the safe and secure management of radioactive wastes arising from nuclear operations, facility decommissioning, and environmental remediation, as well as storage, transportation and disposal, and associated activities. Don’t miss the opportunity to exchange ideas, technical information and solutions with 3,000 nuclear waste industry delegates from more than 30 countries
This conference is attended by decision makers, project managers and procurement specialists representing the government and private organizations undertaking the global tasks of radioactive waste management, decommissioning and site remediation. Exhibit at WM2025 to ensure you get in front of industry leaders.
Don’t miss the opportunity to engage with attendees as they participate in the activities taking place on the WM2026 Show Floor:
• Networking
• Product Demonstrations
• Business Discussions centered around work stations
• Charging stations
• Student poster competition
• Evening Networking Receptions with food and drink
We look forward to helping you exhibit at the premier international conference for the management of radioactive material and related topics. Returning exhibitor reservations are now open. New exhibitor reservations are open! Visit the Exhibit Rates & Information page to reserve your booth today!
The WM Symposia conference and Exhibit Hall provide a unique platform to showcase your company to thousands of radwaste management professionals. As the world’s largest annual conference on radioactive waste management, WM2025 will host over 3,000 attendees and 185 exhibitors from 30 countries, creating unparalleled exposure and collaboration opportunities.
- WM2025 Exhibitor Booth Rates Rates for WM2026 coming soon!
- View the WM2025 Exhibit Hall Floorplan to choose your preferred booth location. Resign for WM2026 will open in late June and the WM2026 floorplan will be published at that time
To reserve your booth and receive an invoice for the deposit, please reach out to mpalmerl@wmsym.org. Act quickly, as we anticipate another sold-out Exhibit Hall!
If you’re already an exhibitor, be sure to visit our Exhibitor Resources tab for helpful information as you prepare for the conference.
Terms & Conditions
WM Terms & Conditions and a current copy of your Certificate of Insurance are required as part of your participation in WM2025. These Are available on the Exhibitor Registration Portal for download, signature, and upload to the Portal for return. They are located under the Registration tab. You will not be able to register with your included passes until these requirements are met.
Exhibitor Cancellation Policy
Exhibit dollars paid are refunded in full through December 31, 2025, minus a 6% processing fee.
Important Exhibitor Details:
- Booth furniture and carpet (required) are not included and must be ordered separately by the Exhibitor.
- Attendee registration(s) are included, based on booth size, and must be assigned to attendees via the Exhibitor Portal by December 31, 2025. Requirements to use the registrations apply
- Booths include: (1) 500-watt power hookup or (2) if larger than a 10×10, an exhibitor identification sign, (1) waste basket, one-time vacuum prior to show opening and daily trash service.
- Small Business Pavilion exhibit space is located within the Small Business Pavilion in the Expo Hall and are only available to qualified small businesses. Please view the qualifications on the bottom of the WM2025 Exhibitor Booth Rates document.
All booths over 200 Sq. Ft. are required to submit a booth design to show management. Email the booth design to: jcadwell@wmsym.org
We offer five sponsorship levels, each designed to maximize visibility and engagement within the community. Details on each level are outlined in our Sponsorship Opportunities Brochure.
Your support helps us achieve our mission of delivering critical education and information on global radioactive waste management. We are grateful for the contributions of our sponsors and look forward to welcoming new partners for 2026.
Thank you for considering WM Symposia as part of your 2026 plans. We hope to work together to provide valuable
You can view our WM2025 Sponsorship opportunities as this link: (The 2026 opportunities will be published soon!)
2025 Sponsorship Opportunities
Once you’ve selected your sponsorship level and chosen one of the available opportunities within that level, please email mpalmer@wmsym.org to reserve your choice.
A 50% deposit will be required upon reservation to secure the opportunity, and the final balance will be due by January 12, 2026.
Sponsor Cancellation Policy
No refunds after sponsor commitment are made.
There will be no separate and specific Demo Zone areas for WM2026
WM Symposia offers a variety of advertising opportunities designed to increase your brand’s visibility. With over 3,000 attendees from 30 countries expected at WM2025, our conference provides a unique chance to expand your reach across international markets.
Leverage the global scale of WM2026 to enhance your brand presence and connect with new audiences.
Advertising submission deadline is December 31, 2025. The opportunities for WM2026 will be published soon.
WM2025 Advertising Opportunities
The links on this page are intended to help you prepare for your Exhibit Space at the conference.
EXHIBIT HALL HOURS:
Exhibitor Setup:
20×20 and larger booths ONLY – Friday, March 6: 1:00– 5:00PM
Saturday, March 7, 8:00AM– 3:00PM This is the main setup day; all crates must be emptied during this period. Crates will be removed from the exhibit hall floor following this period.
Sunday, March 8: 8:00AM– 2:00PM. Hand-carry only set up permitted during this period.
Exhibit Hours:
Sunday, March 8: 5:00 – 8:00PM
Monday, March 9: 9:30AM– 6:30PM
Tuesday, March 10: 9:30AM– 6:30PM
Wednesday, March 11: 9:30AM– 4:00PM
The Exhibit Hall will open one hour prior to the official hall opening time (8:30 AM) exclusively for exhibitors to prepare and get ready for the day, via the main entrance doors only.
Tear down:
Wednesday evening for all exhibitors, March 11: 4:00 – 9:00 p.m.
Thursday, March 12: 8:00 a.m. – 12:00 p.m. continued for 20×20 and larger ONLY.
Early teardown will not be permitted. Any organization that begins packing or dismantling a booth before 4:00 p.m. local time, will be assessed a $1,000.00 penalty and may be denied discounted pricing and priority placement at future events.
Housekeeping notes
Alcohol Display for Raffle Drawings:
Alcohol bottles are not permitted on display in booths. Use a photo of the item instead for any raffle purposes.
Exhibit Hall Alcohol Policy:
Alcohol will not be served within the Exhibit Hall before 4 PM on any day of the conference.
Booth Design Plans:
All booths 10’x20’ (200 sq. ft.) or larger must submit a design plan with elevations for approval to mpalmer@wmsym.org. Exhibitors must submit their booth design for approval at least 60 days prior to move in (January 9, 2026).
We are following IAEE rules for build and set of all booths.
Here’s a summary of the booth regulations in line with IAEE standards:
Island Booths:
Hanging Signs: Maximum height is 20 ft from the floor to the top of the sign.
Booth Items: Maximum height for any item within the booth is 16 ft.
Peninsula Booths:
Booth Items: Maximum height allowance for any item within the booth is 10 ft.
Hanging Signs: Not permitted.
Items Above Booth: Not allowed.
In-Line Booths:
Booth Items: Maximum height allowance for any item within the booth is 8 ft.
Hanging Signs: Not permitted.
Items Above Booth: Not allowed.
These guidelines help maintain uniformity and ensure safety and sight lines for other booths within the exhibit space.
Forms
Please find the below links to sign up for WM2025 Exhibit Hall Features as well as Advertising Information and Sponsorship opportunities:
WM2025 Sponsorship and STEM Sponsorship Opportunities
WM2025 Advertising Opportunities
Demo Zone Form
Technology & Innovation Zone Reservation
Drone Zone Reservation
Exhibitor Kit
Shepard is the selected General Decorator for WM Symposia. You can download the Exhibitor Kit PDF using the link below or connect with Shepard Online to manage all your exhibit needs:
Shepard Online
Phoenix Convention Center Policies and Procedures – This guide covers some of the most common fire, safety and security issues that you may encounter with your exhibit.
For your convenience, we’ve provided selected links from the Exhibitor Kit below. However, we strongly encourage you to download and review the full Kit to ensure you have all the necessary information.
Utility & Ancillary Vendors
Electrical:
Commonwealth Electric
Lead Retrieval:
Leadr
Audio Visual (AV):
Road Dog
Floral:
Becky’s Phoenix Plants
Catering:
Aventura Catering
Internet/WiFi:
Smart City
Where Does It go?: (layout for Electrical, Hanging signs or other utility orders)
Where Does it go form
Vehicles In the Exhibit Hall:
Display Vehicle-Mobile Spotting Form
Multi-Level Exhibit Booth Information:
Multi-Level Exhibit Booths
Shipping
Please visit the link below for information on getting your items to the Conference:
There is an updated shipping address to the Advance Warehouse as of 2/7/25
Material Handling Information
Material Handling Rates
Shipping Info
Shipping labels
Deadlines:
December 31, 2025
Early Bird Registration Rate Deadline
Advertising Reservation Deadline
Signed Terms and Conditions Due through the Exhibitor Portal
Copy of Exhibitor Certificate of Insurance due. Requirements are item #19 in the Terms & Conditions Document
Company Logo and Description for Program and App
Artwork Submission Deadline
Final Booth Payment Due
Access the Exhibitor Portal to pay by credit card or mail a check to PO Box 27646, Tempe AZ 85285-7646
January 12, 2026
Final Sponsorship Payment Due
Access the Exhibitor Portal to pay by credit card or mail a check to PO Box 27646, Tempe AZ 85285-7646.
Please contact mpalmer@wmsym.org with questions.